Center of Students Monitoring and Recording

Center of Students Monitoring and Recording

Staff
Mukhabbat Aliyeva
Head of the Center

Staff

Aims:

-    ·         reliable record information of the numbers of students of all levels of education;

·         ensuring the safety of students’ personal files;

·         timely order for strict reporting forms for graduates;

·         timely formalization and issuance of diplomas, certificates of university graduates;

·         provision of public services when citizens apply through the Public Service Center or the web portal "E-government" in the specified time (duplicate diplomas, duplicate certificates of completion of internship and residency);

·         control and monitoring of data in the electronic databases of students AIS «Platon» and National educational database (NEDB)

History of creation:

In 2006 the center of monitoring and accounting of Students was founded with the aim of regulation and storing personal files of students from all specialties. The center is a structural devision of the university, acting on the basis of the Charter of the University and in its practical work, guided by the orders and instructions of  the chairman of the board - Rector of the University.

In 2006 it was called "Student Department". From 2010 to 2012 the Department was including productive practice, as a result the center was called "The Department of students’ registration and productive practice". In 2013 the productive practice was excluded. Nowadays it is the Center of Students Monitoring and Accounting of Students.

Since 2006, the center is supervised by Muhabbat Aliyeva, colleagues who worked in the first part of division were G.Tarassova, L.Shubayeva, S. Nurkhanova, A. Abdrayeva.

The following employees worked in the center: A.Mukhanbetzhanova, N.Emberdiyeva, B.Sadbekova, A.Kozhamkulova, G.Beisenova, G. Dyusenbaeva, Zh.Medinayeva, S.Karatochinova, A.Shabanbayeva, S. Aliyeva, G. Nakupova, Zh. Omar, Sadybekova U.T., Manakbaeva T.A., A.B.  Ilyassova 

Activity:

-     acceptance of personal files of students enrolled in the 1st course;

-     updating data in an electronic database of students with personal files (reconciliation of data and scanned documents from personal files);

-     storage of personal files of students (availability of Personal files according to the contingent);

-     ordering and registering documents of strict reporting (forms of diplomas, certificates)

-     registration of diplomas and certificates of completion of internship and residency for graduates and registration of their numbers in the accounting book of graduates with a signature of issuance;

-     monitoring of students' data on personal files and in the electronic database (restoration, expulsion, graduation, transfer from course to course, transfer from other universities, etc.);

-     students' data maintenance and correction in an electronic database;

-     students quantity report (monthly, on the 5th day of the month);

-     state grants movement report (monthly, on the 5th day of the month);

-     Preparation annual report to the statistics department in the form of organization of higher and postgraduate education ;

-     University certificate at the beginning of the academic year to the Ministry of Education and Science of the Republic of Kazakhstan (annually);

-     State services (duplicate diplomas, certificates, certificates issued to citizens who have not completed education) service is provided upon receipt of complaints;

-     reports on graduates of different years upon request;

-     preparation of orders for re-issuance of documents related to the change of surname, name of the student;

-     inquiry confirmation certificates upon request;

-     preparation of information to various internal and external requests related to the contingent of students.

-     updating students data in the National Educational database.

Contact information:

Astana city, st. Beibitshilik 49 a, main building, 2nd floor, office No. 202.

Tel .: 53-94-35

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Astana city, Beybitshilik street 49a
phone: +7 (7172) 53 94 47; +7 700 153 94 47
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