Project Office

Currently, the project approach, as a highly effective and progressive method of enterprise management, has firmly established itself in the development paradigm of all major companies regardless of their field of activity. Moreover, project management is now being integrated into the practice of public administration. The Astana Medical University opened its Project Office (hereinafter referred to as the PO) on May 30, 2022, by decision of the Board of Directors No. 17.

The main tasks of the PO are as follows:

1) Coordination of project activities at the University, including the implementation of innovative and other projects, excluding scientific ones.

2) Analytical, normative, methodological, and organizational support for the project activities of the University.

3) Planning, formation, and control of the project portfolio.

4) Development of the project management system in the University.

5) Compilation of consolidated project reporting.

6) Implementation, support, and development of a system of motivation and incentives for project participants and project activities.

The main functions of the PO include:

1) Overall coordination of the implementation and development of project activities at the University.

2) Development, coordination, approval, and implementation of regulatory documents on project management issues at the University.

3) Development, coordination, approval, and implementation of project management methodology and ensuring its application.

4) Provision of methodological assistance in the design, planning, and implementation of projects initiated by the structural units of the University, excluding scientific projects.

5) Coordination of project documents for projects initiated and implemented by the structural units of the University, excluding scientific projects: initiative project proposals; project statutes; progress reports on project implementation; final project implementation reports; changes to project statutes; normative documents on project management issues developed by project participants; proposals for improving project management.

6) Maintenance of project records and documentation through registration in special journals and/or an automated system.

7) Achievement of target indicators of the University's Development Strategy, as well as Key Performance Indicators (KPIs) approved for the Project Office.

8) Organization of the Project Management Council.

9) Monitoring of project implementation from the opening date until the submission of final project implementation reports upon their completion.

10) Organization of expert evaluation of the feasibility and financial viability of innovative and individual projects.

11) Interaction with government bodies and other legal and natural persons on issues of project management at the University.

12) Establishment and maintenance of an archive of completed and closed projects.

13) Development of technical requirements and specifications, development, implementation, support, and development of an automated information system for maintaining a project registry, planning, and monitoring projects.

14) Submission of proposals to the University management on the improvement and updating of project management based on the study and analysis of international project management experience.

15) Participation in the operation of the incentive and motivation system for project management participants and improving its procedure.

16) Organization and conduct of project management training for University staff involved in project implementation.

17) Conducting Scrum meetings with project teams to determine project status, quality, and timeliness of work completion, preparation, and submission of relevant information to the University Rector.

18) Informational filling and maintenance of sections of the University's official website on issues within the competence of the Project Office.

19) Interaction with the structural units of the University on issues within the competence of the Project Office.

Projects of 2024

1. Advanced Training Program for Future Doctors.

The project aims to create a fundamentally new format of interaction with potential talented applicants. The Advanced Training Program for Future Doctors (hereinafter – ATP) offered talented graduates from top schools in the capital a two-week course in medical chemistry, which included not only theoretical but also practical laboratory sessions, lectures on scientific foundations, experiments, tours of the university’s museum and simulation center, as well as meetings with successful alumni. Program participants received not only certificates but also official transcripts. In the future, there are plans to scale the program and develop a comprehensive ATP module of disciplines.

2. Digital Project Registry of NpJSC "Astana Medical University".

The project aims to create a comprehensive registry to centrally store information on all launched, ongoing, and completed projects. Additionally, the registry will offer a convenient digital tool for completing all necessary project documentation, including the project initiation form, charter, and interim and final project reports.

3. Digitalization of the Institute for Continuing Professional Education.

The project aims to create a unified digital platform that enables convenient registration, payment, and participation in professional development courses and other forms of informal and additional education without the need to leave work or study.

4. Creation of a Digital Survey Platform for Student Feedback on Lessons/Lectures (Survey for Evaluation of the Feedback on the Lesson - SELF).

This project aims to create an application that allows students to evaluate their academic experience after a lesson or lecture with just a few clicks. The system not only collects primary data but also provides tools for data analysis and interpretation.

5.Medical Information Digital Platform for Prescription Drug Interactions and Verification – Drug Data.

The project aims to create a digital platform, available as a website and mobile app, that enables both doctors and patients to automatically assess potential adverse drug interactions and contraindications. In the future, the platform’s creators plan to integrate it into the country’s medical information systems so that every drug prescription is checked for potentially dangerous health interactions.

6. Overview of the Current State of Healthcare Digitalization and Justification for Further Digital Transformation in the Republic of Kazakhstan (White Paper).

This project aims to conduct a comprehensive analysis of Kazakhstan’s digitalization experience in healthcare and provide recommendations for improving the country's systems.

7. Digital Educational and Research Histology Classroom.

The project aims to facilitate effective practical learning, flexible class organization, and in-depth knowledge acquisition. In this classroom, microscopes are integrated into a unified interactive digital environment that allows information sharing, thereby enhancing student motivation for learning. Students will be able to easily share knowledge and master the material successfully.

8. Dormitory Booking.

The project aims to create and implement an online platform to automate the dormitory booking process, improve management efficiency, and enhance the user experience for students and administrative staff.

9. AMU International.

This project aims to develop a pool of international students at the University by expanding the General Medicine educational program’s internship in accordance with GMC international standards.

10. Creation of a Science and Technology Park at Astana Medical University with a Shared Laboratory.

The project aims to construct and equip a science and technology park at Astana Medical University, including a shared-use laboratory, as part of a budget-investment initiative.

11. Equipping the Medical Center of NpJSC "Astana Medical University".

The project aims to equip the Medical Center of JSC "Astana Medical University" with the necessary equipment to expand the range of medical services offered, improve the quality of students’ practical training, increase demand for medical services among students and the public, and enhance the financial stability and independence of the organization.